To avoid the even the appearance of a potential conflict of interest, any individual who is a candidate for promotion and/or tenure may not participate in the formal review process at any level during the year of their candidacy.
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Applicant
An applicant for promotion must assume the following responsibilities:
- To prepare a completed promotion application which provides well-organized evidence to document his/her achievements in the area of evaluation specified in the University Handbook.
- To transmit the completed application to the dean or director by the first Monday in November or to transmit it to the department chair at an earlier prescribed date if a departmental evaluation is to be used.
- An applicant may withdraw the promotion application by written request to the Provost at any time prior to its being transmitted to the Board of Trustees.
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Chair of Academic Unit (may not be applicable to all academic units)
The Chair will assume these responsibilities:
- To receive the applicant's promotion application.
- To evaluate pertinent information concerning an applicant's qualifications for promotion and/or tenure in the areas of evaluation specified in the University Handbook.
- To provide the dean or director with a written evaluation of the applicant's strengths and weaknesses.
- To forward the applicant’s promotion application and any other pertinent information to the dean or director.
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College or Academic Unit Promotions Committee
This Committee will assume these responsibilities:
- To receive the applicant's promotion application from the dean or director.
- To evaluate pertinent information concerning an applicant's qualifications for promotion in the areas of evaluation specified in the University Handbook.
- To grant or request an interview with the applicant prior to making the committee's recommendation.
- To inform the dean or director in writing of the committee's recommendation by the first Monday in December.
- To provide the dean or director with a written evaluation of the applicant's strengths and weaknesses.
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Dean or Director
The dean or director will assume these responsibilities:
- To evaluate and observe those faculty members who are eligible for promotion.
- To suggest that any faculty members in the college or academic unit deemed worthy of consideration submit an application for promotion; such suggestions must be made by an announced cut-off date each year.
- To create annually a College or Academic Unit Promotions Committee(s) whose membership(s) is (are) established in agreement with the college faculty.
- To complete a recommendation form for each faculty member applying for promotion.
- To inform the applicant of the dean's or director's recommendation.
- To forward the applicant's promotion form and any other pertinent information to the provost by the first Monday of classes of the spring semester.
- Upon request, to confer with an applicant regarding his/her strengths and weaknesses for promotion in the areas of evaluation specified in the University Handbook.
- University Promotions Committee
The Promotions Committee is defined in Faculty Handbook Section II Article: Standing Committees.
The University Promotions Committee will assume the following responsibilities:
- To acknowledge in writing to the individual under consideration the receipt of the promotion application.
- To review pertinent information concerning an applicant's qualifications for promotion in the areas of evaluation specified in the University Handbook.
- To inform each applicant in writing, by way of the committee chair, of the committee's recommendation.
- To make recommendations to the provost concerning those for whom promotion should be recommended and those for whom promotion should not be recommended.
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Provost
The provost will assume these responsibilities:
- To make applications for promotion available to any faculty member upon request.
- To suggest to any faculty member whom the provost deems worthy of consideration that they submit an application for promotion to the dean or director.
- To receive recommendation for promotion transmitted by the chair of the University Promotions Committee. DATE: 1/17
- To analyze such recommendations and to seek additional data deemed necessary.
- To make a written recommendation on each applicant.
- To confer, upon request, with any faculty member whose application for promotion did not receive final favorable action.
- To provide, upon the applicant's request, a written evaluation of the applicant's strengths and weaknesses in the areas of evaluation specified in the University Handbook.
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President for the University
The president for the University will assume these responsibilities:
- To suggest to any faculty member whom the president deems worthy of consideration submit an application for promotion to the college dean or appropriate administrator.
- To receive from the provost all completed promotion applications, all promotion recommendations, and all evaluations.
- To submit to the Board of Trustees in time for consideration at its May meeting the names of those faculty members the president recommends for promotion.
- To confer, upon request, regarding strengths and weaknesses in the areas of evaluation specified in the University Handbook with applicants who received conflicting recommendations from the provost and the University Promotions Committee.
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University Board of Trustees
The University Board of Trustees will assume these responsibilities:
- To receive from the president all recommendations for promotion and/or tenure.
- To approve or deny said recommendations for promotion and tenure.