E.8 Overtime and Compensatory Time

Overtime‌

It may be necessary at times for members of the non-exempt staff to perform overtime duties to complete assignments. Overtime compensation will be paid at the rate of one and one-half times the regular hourly rate to non-exempt employees who work in excess of 37.5 hours during the normal work week (See Section D.2, Work Schedule). For the purpose of computing overtime compensation, all holiday hours, vacation or sick hours, inclement weather hours, admin closure hours and compensatory time will be counted as time worked. All overtime must be authorized in advance by the appropriate dean/department head.

Compensatory Time

The University offers compensatory time in lieu of overtime pay for overtime earned by support staff. Compensatory time is accrued at one and one‑half hours for every hour (or portion of an hour) worked and is recorded in the Human Resources Payroll System. Compensatory time may be used in a subsequent pay period. Employees may not earn or use compensatory time during the final pay period of the fiscal year, which includes June 30, due to the automated process that pays out all remaining compensatory time balances.

The University allows a maximum compensatory time accrual of 52.5 hours (effective January 2011). Any accrual above this limit requires approval from both the employee’s supervisor and the Executive Director of Human Resources.

Employees are encouraged to use accrued compensatory time during the fiscal year. However, any remaining compensatory time balance as of June 30 will be paid out to the employee.

An altered work schedule within a given work week should not be confused with reporting compensatory time for use in future work weeks. If an employee works fewer hours on one day to offset longer hours on another day in the same work week, there would be no compensatory time accrued in that work week, as long as the schedule change results in 37.5 (or fewer) hours reported. Such schedule adjustments within a given work week must be approved by the employee’s supervisor, and the employee must report actual time worked each day on the timesheet.

Faculty and administrative employees are exempt under the Fair Labor Standards Act and are not eligible to be paid overtime or earn compensatory time for hours worked in excess of 37.5 hours per week.