Councils and Committees

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Advisory Councils and Committees

University of Southern Indiana councils and committees follow Robert’s Rules of Order. All members, including ex officio members, have full voting rights and privileges of membership unless otherwise noted in a committee’s description.

Academic Planning Council. The Academic Planning Council is a standing council of representatives from the administration and faculty. The provost or a delegated member serves as chair of the council (See Faculty Handbook Section of the University Handbook, Item III, Academic Planning at the University of Southern Indiana).

Administrative Senate. The Administrative Senate is the representative body of administrators, composed of elected senators and officers from the various departments. The Administrative Senate’s purpose is to serve as a formal communication link with the President, serve as a consultative body for the President, and serve as a formal means of communication among administrators. The membership and organization of Administrative Senate is outlined in the Constitution and Bylaws which can be found at https://www.usi.edu/adminsenate. The University President or a designee(s) serves as an ex officio non-voting member of the senate.

Alumni Advisory Board. This board is informed of all activities of the Alumni Association and is invited to all meetings of the Alumni Council. This ex officio board includes faculty and/or administrative staff appointed by the president of the Association and the director of Alumni Relations and Volunteer USI.

Art Collection Committee. The University Art Collection Committee, appointed by the president, is charged with developing and implementing policy regarding works of art accessioned or received by the committee. The committee oversees the selection, placement, and maintenance of the works of the University’s permanent art collection and works in conjunction with the art collection registrar who maintains the collection. The purview of the committee is limited to works of art and does not extend to special archival, archaeological, or scientific collections. The committee consists of the vice president for Development/president of the USI Foundation, who serves as chair, the dean of the College of Liberal Arts, the director of the Kenneth P. McCutchan Art Center and Palmina f. and Stephen S. Pace Galleries, the chair of the Art Department, a representative of the USI Foundation Board of Directors, an art historian or studio artist, and the art collection registrar.

Banner Operations Committee. The Banner Operations Committee provides guidance in the operation of the University’s Banner administrative software system to assure optimum use of and benefit from the system for all users, including faculty, staff, administration, students, and alumni. The committee and its chair are appointed by the president and represent Banner users and Information Technology. The committee reports to the provost and vice presidents.

Career Services and Internships Advisory Committee. This committee, appointed by the president, reviews current programs and practices of the office of Career Services and Internships, appraises their relevance to student needs, and advises and assists in coordinating new programs developed by the office of Career Services and Internships. Committee members provide communicative liaison with their academic colleges. The committee consists of one faculty representative from each academic college. The director of Career Services and Internships serves as chair. Additional university staff may be asked to serve upon the recommendation of the director of Career Services and Internships.

Center for Excellence in Teaching and Learning Advisory Board. Appointed by the provost, the Center for Excellence in Teaching and Learning Advisory Board establishes the mission and assesses the effectiveness of faculty development. It is chaired by the director of Excellence in Teaching and Learning and consists of representatives from each academic college; the executive director of online learning; a representative of Library Services; a representative of University Division; representatives of the Council of Department Chairs and Program Directors; representative of Faculty Senate; and the director of Graduate Studies. Members serve two-year staggered terms.

Data Governance Committee. The Data Governance Committee establishes University practice relative to matters of institutional data, including but not limited to data definitions, data collection, data editing and integrity, data reporting and data security. The co-chairs are the University’s chief data officer and the chief information officer and the committee consists of representatives from Admissions; Bursar; Business Office; Center for Excellence in Teaching and Learning; Faculty Senate; Information Technology; Development; Human Resources; Planning, Research & Assessment; Procurement and Distribution Services; Registrar; and Student Financial Assistance.

Development Council. The Development Council, appointed by the president, is composed of the vice president for Development/Foundation president (chair); the director of Development; the vice president for Marketing and Communications; the deans of the academic colleges; the associate provost for Outreach and Engagement; the associate provost for Student Affairs; the assistant provost for International Programs and Services; the dean of Students; the directors of Alumni Relations and Volunteer USI, Library Services, Athletics, Historic New Harmony, Graduate Studies, Student Development Programs; and the student member of the USI Board of Trustees. The provost and vice presidents are ex officio members. This council is involved in planning solicitation of funds from private sources and assists the chair in determining funding needs of the University. Additional University staff may be asked to serve upon the recommendation of the chair.

Endeavor Awards Program Committee. The Endeavor! Awards Program Committee, is chaired by a committee member selected by the associate provost for Academic Affairs. Voting members of the committee consist of one representative from each academic college, a representative of the Honors Council, the director of Endeavor Awards Program, an at-large member, and a chair (eight members total). The dean from each college will choose a member to serve on this committee and one alternate. The provost will select the at-large member. The committee will be responsible for reviewing proposals submitted for funding and recommending to the provost which proposals should be funded. Members of the committee from each college and the at-large member will serve two-year terms. The chair selected by the associate provost and director of Endeavor Awards Program serve continuous terms.

Endowment for New Harmony Studies Committee. The Endowment for New Harmony Studies was established in the USI Foundation to fund scholarly work that makes a significant and enduring contribution to the knowledge of New Harmony’s history. The committee, appointed by the president, reviews requests for funds and makes recommendations for the provost’s approval. Annual funding from the Endowment for New Harmony Studies is determined by the USI Foundation Spending Policy.

Equity, Diversity, and Inclusion Council (formerly Diversity Committee). The council was formed in 2018 and replaced the Diversity Committee. The council is an educative and advisory group composed of faculty, staff and students from different racial/ethnic, social status, genders, sexual orientations, abilities, veteran status, and religions that reflect the diversity within the university community, as well as advocates for those groups. Thirteen termed members make up the Council Executive Committee, who shall report directly to the USI President. The council will prepare the annual Diversity Report to the USI Board of Trustees.

Executive Enrollment Management Committee. The Executive Enrollment Management Committee (EEMC), will establish collaboration and communication across USI’s campus on all issues related to student recruitment and retention. The committee’s primary goal is to create a seamless, supportive experience for students from admissions to graduation. The EEMC consists of the chair, vice president for Enrollment Management, vice president for Finance and Administration, associate provost for Outreach and Engagement, director of Graduate Studies, chief data officer, assistant vice president for Academic Success, college deans, associate provost for Student Affairs, vice president for Marketing and Communication, and a faculty representative from each college, the University President, associate provost for Academic Affairs and provost.

Faculty Senate. The Faculty Senate is the representative body of the faculty, composed of duly elected members of the faculty. The organization and responsibility of the Faculty Senate and the standing committees are outlined in the Faculty Constitution. (See Faculty Section II in the University Handbook.)

Graduate Council. The Graduate Council is the academic, executive, and planning committee of the graduate faculty. Its membership consists of the director of each graduate program and an elected representative of the graduate faculty in each college. In addition, the registrar, a representative of Library Services, and the provost are ex officio members. The director of Graduate Studies serves as the chair.

Honorary Degree Committee. The Honorary Degree Policy and Process describes the appointment of the Honorary Degree Committee, which includes the provost (permanent membership and chair); two faculty members (at full professor rank) selected by Faculty Senate; one member of the Alumni Council selected by the Council; and the president of the USI Foundation (permanent membership). The faculty members serve staggered three-year terms. The Alumni Council representative serves a two-year term. The Committee follows the guidelines outlined in the Honorary Degree Policy and Process.

Honors Faculty Council. The Honors Faculty Council, appointed by the provost, acts as the principal advisory body to the director of the Honors Program. The Honors Faculty Council assists the Honors Director in designing and implementing the Honors Program's curriculum, student programs, and recruitment and retention practices. The Honors Faculty Council consists of the director of the Honors Program, who serves as chair; at least one representative from each academic college, recommended by the deans; and three student representatives from the Honors Student Council, recommended by the director of the Honors Program.

Information Technology Advisory Committee. Appointed by the president, the Information Technology Advisory Committee advises the chief information officer on issues related to technology needs and instructional technology. Chaired by the chief information officer, the committee consists of a representative from each academic college and Outreach and Engagement; a representative of each of the four Management Information Systems modules; a representative of Library Services; and a member recommended by the Student Government Association. Ex officio members are the vice presidents and the associate provost for Student Affairs. Members of the Information Technology staff may be invited to attend by the chief information officer as appropriate.

Institutional Review Board for the Protection of Human Subjects of Research (IRB). A federally mandated committee of faculty, administrators, and community representatives, which is charged to review and approve all research protocols involving humans as participants and created by anyone affiliated with the University of Southern Indiana. See the Institutional Review Board By-Laws on the USI website for a complete description of the committee.

License Committee. The License Committee, appointed by the president, oversees policies related to licensing the University’s name and images. The members of the committee include the vice president for Marketing and Communications (chair), the vice president for Finance and Administration, the Campus Store manager, and a representative of Athletics.

Living Learning Community Committee. The Living Learning Community Committee consists of representatives from each Living Learning Community, Residence Life, Registrar, and Academic Affairs. Appointed by the provost, the committee coordinates, assesses, and evaluates the USI Living Learning Community Program, assists faculty with intentional program development, and coordinates and teaches Living Learning Community course clusters.

Online Learning Council. The mission of the Online Learning Council is to discuss initiatives that advance the goals and objectives for developing and implementing the online strategy for the University. The Online Learning Council, appointed by the president and chaired by the executive director of Online Learning, is comprised of each academic dean or designee, faculty from each academic college, Library Services, Outreach and Engagement, Marketing and Communications, University Division, Enrollment Management, Graduate Studies, Disability Resources, and Information Technology. Faculty are recommended by the deans with one faculty representative per college serving on three-year terms*. (In 2018 two faculty will serve on two-year terms and two faculty on three-year terms to allow for future continuity in representation.)


Personal Development Advisory Committee. This committee, appointed by the president, reviews current programs and practices of the Counseling Center to appraise their relevance to student needs and advises and assists in coordinating new programs developed by the Counseling Center. This committee consists of three faculty members, the director of Religious Life, two students recommended by the Student Government Association, and the director of Counseling as non-voting chair. Additional University staff may be asked to serve upon the recommendation of the director of Counseling.

President’s Council. The President’s Council is a standing council composed of the provost, the vice president for Finance and Administration; the vice president for Development; the vice president for Enrollment Management; the vice president for Marketing and Communications; the athletic director; the chief data officer; the chief information officer; the associate vice president for Finance and Administration; the associate provost for Academic Affairs; the associate provost for Student Affairs; the associate provost for Outreach and Engagement; the executive director of Human Resources; the executive assistant to the President; the chairs of Administrative Senate, Faculty Senate, Staff Council, and Council of Department Chairs and Program Directors; and the president of the University as chair. The president may appoint other members to this council and define their tenure. This council reviews matters related to direction and coordination of operation.

Provost’s Council. The Provost’s Council is an advisory body to the provost and advises on academic and student policies and matters. Members include academic deans; associate provost for Outreach and Engagement; associate provost for Student Affairs; associate provost for Academic Affairs; executive director of Online Learning; chief data officer; director of Graduate Studies; registrar; dean of students; director of Library Services; assistant vice president for Academic Success; assistant provost for International Programs and Services; director of Center for Excellence in Teaching and Learning; and the special faculty assistant to the provost.

Safety Committee. This committee, appointed by the president, shall identify safety problems on campus and recommend solutions to minimize the University’s exposure to risks, losses, and liabilities. The committee consists of the manager of Environmental Health and Safety (Chair), the associate provost of Student Affairs, the director for Risk Management and Safety, the director of Public Safety, a representative of the Physical Plant, a representative of Housing and Residence Life, a representative of Human Resources, a representative of Staff Council, a representative of Administrative Senate, a faculty member, and a student. Additional University staff may be asked to serve upon the recommendation of the chair.

Space Committee. Appointed by the president, the Space Committee reviews the space needs of the University community and determines how space will be utilized. The committee is chaired by the director of Facility Operations and Planning and is comprised of the provost and vice presidents. Non-voting members of the committee include the associate provost for Student Affairs; the associate provost of Outreach and Engagement; the associate provost for Academic Affairs; the registrar; the chief information officer; the assistant treasurer; the director of Procurement Services; the director of Special Events; and the University architect.

Staff Council. The Staff Council is the representative body of the support staff, composed of elected members representing various departments of the University. The Staff Council serves in an advisory capacity to the administration. The University president or a designee serves as an ex officio non-voting member of the council.

Student Disability Advisory Committee. This committee, appointed by the president, was established to aid disabled students in their college experiences. It advises the director of Counseling on ways to ensure provision of reasonable and appropriate accommodations for students with disabilities, and makes recommendations for the removal of social, academic, and structural obstacles. The committee consists of the Manager of Disability Resources (chair), the Assistant Coordinator of Disability Resources, the University architect, two administrators, two faculty members, and two students recommended by the Student Government Association. Additional university staff and students may be asked to serve upon the recommendation of the director of Counseling.

Student Financial Assistance Advisory and Appeals Committee. The committee, appointed by the president, advises and assists the director of Student Financial Assistance in establishing guidelines and operating policies and procedures. The committee reviews and advises on financial assistance programs and hears academic progress appeals. This committee consists of the director of Student Financial Assistance (chair), two faculty members, two administrators, and two students.

Student Government Association. The Student Government Association is a representative body of currently enrolled students composed of duly elected members of the student body. The Student Government Association recommends policies and procedures related to student issues and student organizations.

Student Publications Committee. This committee, appointed by the president, establishes criteria for the creation and operation of student publications, reviews and evaluates the financial operation, selects and/or removes editors of publications, adjudicates external and internal conflicts and complaints, and establishes and enforces standards of responsible journalistic behavior for staff of student publications. The committee consists of the department of Communications chair or his designee (chair), two administrators, three faculty persons nominated by the Faculty Senate, and three students. Students who are employed by a USI publication are not eligible to serve. The associate provost for student affairs, the student publications advisor, the director of the Scripps Howard Center for Media Studies, and a representative from Finance and Administration serve as ex officio members.

Substance Abuse Committee. This committee, appointed by the president, reviews the effectiveness of drug and alcohol programs at the University of Southern Indiana as required in "The Drug-Free Schools and Community Act Amendment of 1989" (Public Law 101-226). This committee monitors the effectiveness of the drug and alcohol policies as related to appropriate sanctions and education, referral, and rehabilitation programs and makes appropriate reports and recommendations to the president on at least an annual basis. A comprehensive biennial review of the effectiveness of the program and a report prepared for the U.S. Department of Education are mandated by federal law. The committee consists of the dean of students as chair; the director of Counseling; director of Recreation, Fitness, and Wellness; director of Housing and Residence Life; director of Religious Life; director of Student Development; director of Public Safety; a representative from Athletics; a representative from Planning, Research, and Assessment; a representative from Staff Council; a representative from the Administrative Senate; two faculty members; and three student members recommended by SGA. Additional university staff may be asked to serve upon the recommendation of the dean of students.

Traffic Appeals Committee. Appointed by the president, the Traffic Appeals Committee reviews and resolves traffic appeals filed by faculty and staff. The committee consists of the chair, a faculty representative, a representative of Administrative Senate, and a representative of Staff Council. The chair is appointed by the president.

University Advising Council. The University Advising Council, appointed by the president, reports to the provost. The final report of the Advising Task Force (November 2001) recommended that a University-wide committee be created to facilitate communication regarding advising issues. The Advising Council charges include: (1) the improvement of advising processes on USI’s campus; (2) the development of ways to assess effective advising; (3) the proposal of an appropriate reward structure for advising; and (4) the facilitation of communication about advising issues at USI. Members of the council include the assistant provost for Academic Affairs, who serves as chair, two representatives from each academic college, a representative of the Bachelor of General Studies program, a representative of University Division, a representative of Housing and Residence Life, a representative of Student Development, a representative of Admissions, and a representative of the Registrar’s Office. Additional University staff may be asked to serve upon the recommendations of the chair.

University Athletics Council. The University Athletics Council (UAC), appointed by the President, is charged with considering issues related to the oversight and development of intercollegiate athletics at the University of Southern Indiana. The Council serves in an advisory capacity to the president, athletic director, and University administration. The University Athletics Council shall consist of the chair, one faculty representative from each academic college, one faculty member appointed by the Faculty Senate, the Faculty Athletics Representative (FAR), the Director of Admissions (or appointee), the Registrar (or appointee), the Director of Student Financial Assistance (or appointee), one appointee from Business Office, one alumnus/alumna, one USI Varsity Club representative, and two student-athletes, one male and one female. All of these appointees will be voting members. The Chair of the Council will be appointed by the President. Ex officio, non-voting members: the Director of Athletics (AD), the Senior Woman Administrator (SWA), the NCAA Compliance Coordinator, the past Faculty Athletic Representative (FAR), and the Director of Development (or appointee).

University Core Curriculum Council. Chaired by the director of University Core Curriculum, the Council consists of an elected representative and alternate from each academic college, plus one additional elected representative and alternate from the College of Liberal Arts and the Pott College of Science, Engineering, and Education who serve two-year staggered terms. A student member and alternate will be selected each spring to one-year renewable terms by the associate provost for Academic Affairs upon nominations submitted by the Student Government Association. The associate provost for Academic Affairs serves as an ex officio member. The Council reviews proposals and approves practices regarding the University Core Curriculum.

Volunteer Advisory Council. The Volunteer Advisory Council oversees and assists the Volunteer USI program. The members of this council create new or improved recognition ideas, program promotion, and volunteer recruitment and retention. The council meets four times per year. Council members are nominated by existing members and elected at the annual meeting in June.

Wellness Committee. The Wellness Committee, appointed by the president, serves as an advisory committee to the director of Recreation, Fitness, and Wellness (co-chair) and the director of Human Resources (co-chair), recommending University programs, initiatives, and events to support student and employee wellness. Additional committee members include the benefits manager program coordinator of Recreation, Fitness, and Wellness; a faculty member from the College of Health Professions with a wellness-related specialization; and a minimum of five other members including one additional faculty member, one administrator, one support staff member, and two students. The administrator is recommended by the Administrative Senate. The support staff member is recommended by the Staff Council. Student representatives are recommended by the Student Government Association for a one-year term. Other members are appointed by the president. Non-student members serve staggered three-year terms.

Student Appeals Committees

Administrative Appeals Committee. This committee, appointed by the president, reviews written appeals by students of decisions made by the administrators related to residency status, fee refunds or assessments, calendar deadlines, and other relevant student-administrative decisions, including Medical Withdrawals. This committee consists of the vice president for Enrollment Management (chair), the associate provost of Student Affairs, the director of Graduate Studies, the bursar, the registrar, the director of Student Financial Assistance, one dean, one faculty member, the president of the Student Government Association, and another student recommended by SGA.

Standing Appeals Committee. This committee reviews written appeals by a student based on alleged lack of fair hearing or due process of a decision by the Administrative Appeals Committee. The committee may remand the situation to the Administrative Appeals Committee for further consideration. This committee serves as the final appellate committee. The members of this committee are the provost and vice presidents of the University.

Student Academic Grievance Committee. See the Student Academic Grievance Procedure in the Faculty Handbook Section III, pages 78 – 80 for a complete description of the committee.

University Hearing Board. The members of the University Hearing Board are appointed by the dean of students as outlined in Section 4 of Student Rights and Responsibilities: A Code of Student Behavior. The dean appoints and trains a pool of faculty, staff, and students from which a Hearing Board will be convened when necessary. The Hearing Board is comprised of two students, one faculty member, and one administrative staff member drawn from the hearing board pool of five students living on campus, five students living off campus, three faculty members, and three administrative staff members. The dean of students or his designee serves as chair.